How to apply for an apartment in Switzerland

You've found your dream apartment, had a viewing, and are eager to move in? Then you should focus on sending in a quick and compelling application.

First: Keep in mind that you want to create a good impression on the landlord. Since you haven't met in person yet, this can only be done through a complete application package. This always includes a cover letter and the application form. Pay attention to the specific details the property management requires, as this varies with each apartment application.

Once you have everything ready, send in your application – either by post or digitally.

What documents should be included in your apartment application?

What documents you need to include in your application depends on the property management. Follow their guidelines and requirements. If no specific instructions are provided, it’s advisable to compile and send the following documents on your own initiative:

• Cover letter

• Reference letters and references

• Debt collection report

• Payslip and contract of employment

• Residency permit, if necessary

For each of these points, we’ve gathered valuable tips to consider.

The cover letter

• Give the property management the opportunity to get to know you. Therefore, introduce yourself in a brief cover letter with a photo of yourself. Make sure you present yourself authentically in the letter.

• Explain where you work and why you are looking for a new apartment: Maybe the offered apartment is closer to your workplace, you need more living space, or you want a quieter location, etc.

• Describe why this particular apartment interests you.

• Outline your family situation: Do you plan to live alone or with someone else?

• Provide the property management with good reasons why you’re the ideal tenant for this apartment.

• Keep it brief – we recommend no more than one page of text.

Our tip: To stand out from the crowd, an unconventional application is often more successful. How about a creative PowerPoint presentation? Show your creativity!

Reference letters and references

References can be key to getting your foot in the door. But be careful: Don’t overwhelm the property management with too much information. One or two meaningful references are better than a lot of 'fluff'. For example, ask your employer or current landlord for a reference letter. If you plan to include a reference, always ask the person for permission first and make sure you have the correct contact details.

Debt collection report

A debt collection report is especially important for an apartment application. It provides information about whether there have been any debt collection proceedings against you in the past and whether they have been settled. Make sure the extract is no older than one month at the time of application.

Payslip and contract of employment

Payslips and your contract of employment are not strictly necessary for your application. However, they create a good impression and help build trust. Keep in mind that, among several applicants, these documents could be the deciding factor in who ultimately gets the apartment.

Residency permit

Don’t have a Swiss passport? Then be sure to include your residency permit with your application.

Our tips for a successful apartment application

Don’t wait: Send in your application promptly

The early bird catches the worm: Send in your application as quickly as possible to increase your chances of having your documents placed higher up in the pile of applications.

Present yourself in the best light

Just like with a job application, you need to sell yourself optimally when applying for an apartment. Be polite but not overly eager during the viewing. Arrive on time and ensure you are well-groomed.

Honesty pays off

Lying on your apartment application can have serious consequences. For example, the landlord or management may cancel the signed contract if you provided false or incorrect information.

Answer questions about instruments, pets, or income categories honestly. However, you don’t need to have an answer for everything: Find out which questions in the application form are permissible here.

Follow the rules for contacting

Pay attention to how the property management prefers to be contacted in the listing, and follow those instructions. If a phone number is provided, respond quickly. Call right away and ask to schedule a viewing.

Ensure you complete the correct application form

If an application form is provided at the viewing, use that one. Sometimes, a QR code for the application form is offered – this is convenient for both you and the property management. If there is no form, check online for sample forms.

Follow up?

Only follow up after the application deadline: Anything sooner will just create more work for the property management and make you less likable. If no deadline is given, a polite follow-up after the viewing may be beneficial. Express your enthusiasm for the apartment and reinforce your interest – this will help you stay memorable!

Is the tenant search being managed by the current tenant? Then send an email expressing how much you like the apartment and why you're the right person for it.

Be reachable

If you provide a contact address, make sure you are easily reachable – ideally directly and immediately. Property management likely won’t take the time to contact you multiple times in case of high demand: There are other interested applicants in the waiting line.

Use your network

Leverage your personal network. Post on social media and let others know you’re looking for an apartment. Inform your friends and ask them to keep an eye out for you.

Applying for an apartment in a highly competitive city can be challenging. Don’t get discouraged if you don’t succeed right away. Sometimes it just takes a little more patience and luck, especially if it's an apartment that attracts a lot of interest – but with the tips above, you’ll definitely be on the right track.